Is your corporate travel policy working for you?
1. Plan Ahead: Schedule trips well in advance whenever possible. Last-minute bookings tend to be more expensive. By planning ahead, you can secure better rates on flights, accommodations, and other travel essentials.
2. Leverage Negotiated Rates: By working with Travel Counsellors, you have our buying power to obtain negotiated special rates with airlines, hotels, and car rental companies. These negotiated rates can significantly reduce your overall travel costs.
3. Use a Travel Management Company (TMC): Partnering with Travel Counsellors as your TMC, gives you access to industry discounts, consolidated booking tools, and personalized service. A dedicated TMC can help you navigate complex itineraries and find cost-effective options.
4. Implement Travel Policies: Establish clear travel policies for your employees. Define guidelines for booking class, preferred airlines, hotel categories, and expense limits. Enforce these policies consistently to avoid unnecessary expenses. At Travel Counsellors, we can assist with implementing your policy.
5. Monitor Expenses: Regularly review travel expenses and identify areas where savings can be made. Look for patterns, such as frequent high-cost routes or excessive spending on specific services. Adjust your policies accordingly.
6. Use Virtual Meetings: We know better than anyone, that in person meetings are effective, however whenever feasible, opt for virtual meetings instead of physical travel. Video conferencing tools can save time, money, and reduce your spend, not to mention reducing your carbon footprint.
7. Explore Corporate Travel Cards: Corporate credit cards designed for travel often come with perks like rewards points, discounts, and expense tracking features. Utilize these cards to streamline expenses and earn benefits.
